Constitution

Aims and Objectives

The aims and objects for which the Society is established are as under:

a) The primary objective of the Indian Hernia Society is to provide a professional forum for the exchange of information and education regarding historic, current, and future methods of diagnosis and treatment of abdominal wall abnormalities,

b) Periodic meetings for open presentation and discussion of scientific material concerning subjects of common interest,

c)  Cooperation in educational endeavors with groups of similar interest throughout the world,

d) Initiation or cooperation in the publication of a journal and/or newsletter on the subject of hernia/abdominal wall abnormalities,

e) Undertake other projects of scientific interest to seek information, or with goals desired by the organization that serve the aims & objectives of the organization.

 

Bylaws

Art. 1
The Indian Hernia Society (IHS) is founded in AIIMS, New Delhi, in the India on 26th April 2003. It is to be an educational, non-profit corporation that will be regulated by its accepted bylaws, and all amendments, rules and regulations that become duly incorporated into it in the future.

Art. 2
The mission of the IHS is to provide a professional forum for the exchange of information and education regarding historic, current, and future methods of diagnosis and treatment of abdominal wall abnormalities. These include: a) periodic meetings for open presentation and discussion of scientific material concerning subjects of common interest, b) cooperation in educational endeavors with groups of similar interest throughout the world, c) initiation or cooperation in the publication of a journal and/or newsletter on the subject of hernia/abdominal wall abnormalities, d) undertake other projects of scientific interest to seek information, or with goals desired by the organization that serve the mission of the organization.

Art. 3
The initial registered office shall be at: Room No. 5031, Teaching Block, Department of Surgical Disciplines, AIIMS, New Delhi - 110029. It may be relocated anytime by a simple decision of the Board.

Art. 4
The founding members that attended the inaugural meeting in New Delhi, India and who created and approved these bylaws are: Mahesh .C. Misra, M.S., FACS, FAMS, FRCS; Sandeep Kumar, M.S., FRCS; H.S.Shukla, M.S., FRCS; G.R.Verma, M.S., FRCS; Parveen Bhatia, M.S.; A.K.Khanna, M.S.; Shaji Thomas, M.S.; Rajinder Parshad, M.S.; V.Seenu, M.S., Anurag Srivastava, M.S., FRCS; Sandeep Guleria, M.S., FRCS; K.N.Srivastava, M.S.; S.P. Dembla,M.S.; Rajiv Sinha, M.S. and others who participated during the two day workshop on hernia at AIIMS.

Art. 5
The membership of IHS shall consist primarily of surgeons who are certified by a Indian University (holding Master Of Surgery qualification recognized by the Medical Council of India), national Board examination in general surgery, and will have evidenced special interest in the field of abdominal wall surgery by his/her teaching through lectures and/or writings or who has clinical or basic science interest in the field. [Abdominal wall refers to all walls of the abdomen including the diaphragm and the pelvis, thereby making membership available to plastic surgeons, urologists, gynecologists and thoracic surgeons who meet the same criteria as general surgeons.] Prospective members will be invited into IHS by recommendation of any active member, who is in good-standing. Applications of prospective members will be forwarded by their sponsor to the Membership committee. Approval of new members will be by the Board of IHS after consideration of the recommendation of its Membership committee. Any other applicant whose interest may benefit the mission statement of the organization can be considered for membership by the membership committee.

Art. 6
The IHS shall be administered by a Board of Governors consisting of the President, President-elect, Vice Presidents from East, West, North, South and Central Zone, Secretary-treasurer, the immediate past three presidents who are active members in good-standing, and nine additional members. President can co-opt two to four persons from amongst the organization as Co-opted Members on the Board as special invitee. Each of these shall be voting members except the co-opted members. The officers (President, President-elect, Vice Presidents and Secretary-treasurer) will be elected by the membership and will serve for one year. Initially, three of the nine additional Board members will serve for one year, three will serve for two years, and three will serve for three years. Thereafter all will serve three-year terms, three to be elected each year. Except for time served as an officer, no Board member shall serve as a trustee for more than six years consecutively. That member can be elected to the Board after being off the Board for one year. If a vacancy shall occur among the Governors, a member of the organization may be appointed by the President, with approval of the Executive Committee, to serve until the next annual session. A member of the organization shall be elected at the next annual session of the membership to complete the uncompleted term. The duties of the Board of Governors shall be to administer the affairs, including a dues structure of the organization, during intervals between sessions of the organization, subject to the general policies established by the organization. Officers will be nominated by the Board's Nominating Committee, and will be elected by the general membership at the annual meeting. Following the Nominating Committee's report, nominations for officers may be made from the floor. The President-Elect shall automatically succeed the President at the next annual session. Vacancies shall be filled as follows: If the President becomes unable to perform the duties of the office, the President-Elect shall serve as President until the President can resume such duties or until the next session of the membership. In the event the President-Elect served as President for less than eight months, this individual shall continue as President to the time for which originally elected. If the President-Elect's service as President exceeds eight months, the Nominating Committee shall present its evaluation and recommendation to the membership for the position of President, as well as President-Elect, for the succeeding year(s). If the President-Elect is unable to perform the duties of the office, the Board of Governors shall elect a substitute who will serve as President-Elect until the succeeding session of the organization, at which time the organization, after consideration of the recommendations of the Nominating Committee and any nominations that may be made from the floor, shall elect a President and President-Elect, who shall immediately assume their respective offices. If the office of Secretary-Treasurer shall fall vacant, a member of the organization shall be elected by a majority of the Board of Governors to serve until the next annual session of the organization. The Executive Secretary shall be a non-voting member of the Board. One additional non-voting member of the Board shall be the representative of the Corporate Alliance of IHS. Decisions of the Board will be made at a duly constituted meeting by a majority vote of the eligible Board members and officers except the president. The president will vote only if a deciding vote is necessary. An Executive Committee consisting of the President, President-Elect, Immediate three Past Presidents, and Secretary-Treasurer, shall act on behalf of the Board of Governors to administer the affairs of the organization between meetings of the Board of Governors, subject to general policies established by the Board of Governors. All committees shall be established by the President with approval of the Board of Governors.

Art. 7
Membership in IHS will be forfeited by a member's own resignation, or by action of the Board for reasons detrimental to the organization or for non-payment of annual dues for three successive years. When the Board of Governors takes any action which results in the termination of a member's right to membership for reasons other than non-payment of dues, the Board of Governors shall provide the member with written notification by letter, return receipt requested, of its actions and the reasons therefore, at least thirty (30) days before the effective date of the termination of membership. If the member wishes to appeal the decision, the President must be notified by registered mail not later than thirty (30) business days after the termination notice was delivered.

Art. 8
The Board may nominate an active member to the title of Emeritus Member. Emeritus membership requires no annual dues. It allows the individual to attend organizational functions and to attend regular meetings without a vote. The Board may nominate an individual for honorary membership. Honorary membership requires no annual dues. It allows the individual to attend organizational functions and to attend regular meetings without a vote.

Art. 9
A general body meeting (GBM) of the members will be held at least once yearly. Notice of each regular meeting shall be given at least sixty (60) days before each meeting. At the GBM will be reports of all committees, election of officers and Board members, introduction of new members, and presentation of items of interest and importance to the organization. Alterations in the bylaws and rules and regulations of the organization can be done at a GBM. A motion for alteration of the bylaws, rules or regulations can be placed on a ballot by a vote of two-thirds of the eligible members present at a duly constructed meeting of the Board, or by a referendum of signatures of at least 10% of active members in good standing. No bylaws shall be amended, repealed, or any new bylaws be adopted, unless written notice of such proposed action shall be mailed by the Secretary-Treasurer to each voting member at least thirty (30) days before the session at which amendment is to be acted upon. Such GBM can be held independent of, or in conjunction with a scientific congress. All bylaws changes must be approved by a vote of two-thirds of the members present at a duly constituted meeting.

Art. 10
The Board shall meet as needed to enact business, review reports of the Treasurer, plan functions, review prospective memberships and for any and all business ordinarily cared for by the governing Boards of similar organizations unless otherwise specified. Special meetings may be called at any time by the President or at the request of five (5) members of the Board. Notice shall be given at least fifteen (15) days before each such meeting. The notice shall specify the general purposes of and business to be transacted at the meeting, but other business may be transacted. A majority of the voting members of the Board of Governors shall constitute a quorum. If a sufficient number of Board members cannot convene at the site of a duly called meeting, they may be polled by telephone or fax or e-mail for their votes.

Art. 11
A scientific meeting will be held periodically. The site of this meeting will be recommended by the Program Committee and will be confirmed by approval of the Board. The meeting will be designed for the interest of surgeons regarding scientific information on treatments of abdominal wall hernias and other disorders of the abdominal wall. Members, to remain in good-standing, shall be required to attend at least one scientific meeting every five years.

Art. 12
Minutes of all Board meetings, information pertaining to all past scientific congresses and other material vital to the perpetuity of the organization will be circulated to the membership and be kept on file by the Executive Secretary.

Art. 13
The treasury will contain funds received from annual dues, gifts and contributions, subscriptions, grants, and revenues generated from scientific meetings. The treasury will be kept in a bank account in the name of the organization. Distribution of funds will require signatures of any two officers. The fiscal year of the Society shall be from January 1st to December 31st inclusive.

Art. 14
Dissolution of the organization can be decided by three-quarters of the Board of Governors by written vote.

Art. 15
A Corporate Alliance of manufacturers will be formed represented by companies which provide service and/or material to assist professionals in diagnosis or treatment of disorders of the abdominal wall. The CA will be expected to support scientific programs of the organization. The CA will have one representative from each member-company. Additional companies can become members of the CA by approval of the Board of Governors of the IHS. The membership of the CA will elect its representative to serve on the Board of the IHS for a one year period. As such, its elected representative will be invited to attend meetings of the Board. That position will be rotated between the participating member-companies. In no case shall any company representative serve on the Board for more than two consecutive years. The entire membership of the CA will be invited to attend GBM. These bylaws, by unanimous approval, were adopted by the officers and Board of the Indian Hernia Society on April 27, 1997.

ATTACHMENT TO BYLAWS

A. No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose (mission) clause hereof.

B. Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes.

Rules & Regulations

  1. Name of the Society : Indian Hernia Society (IHS)
  2. Membership defined: The membership of IHS shall consist primarily of surgeons who are certified by a Indian University (holding Postgraduate qualification recognized by the Medical Council of India), National Board of examination, and will have evidenced special interest in the field of abdominal wall surgery by his/her teaching through lectures and/or writings or who has clinical or basic science interest in the field. [Abdominal wall refers to all walls of the abdomen including the diaphragm and the pelvis, thereby making membership available to plastic surgeons, urologists, gynecologists and thoracic surgeons who meet the same criteria as general surgeons.] Prospective members will be invited into IHS by recommendation of any active member, who is in good-standing. Applications of prospective members will be forwarded by their sponsor to the Membership committee. Approval of new members will be by the Board of IHS after consideration of the recommendation of its Membership committee. Any other applicant whose interest may benefit the mission statement of the organization can be considered for membership by the membership committee. There will be option of becoming life member by paying the subscription for life membership.
  3. Admission and qualifications of membership: Prospective members will be invited into IHS by recommendation of any active member, who is in good-standing. Applications of prospective members will be forwarded by their sponsor to the Membership committee. Approval of new members will be by the Board of IHS after consideration of the recommendation of its Membership committee.  membership of IHS shall consist primarily of surgeons who are certified by a Indian University (holding postgraduate qualification recognized by the Medical Council of India), National Board examination and will have evidenced special interest in the field of abdominal wall surgery by his/her teaching through lectures and/or writings or who has clinical or basic science interest in the field.
  4. Subscription: There will be an annual subscription to renew the membership for those who do not wish to become life members of the society. Life membership fee shall be decided at the Inaugural Conference of the Indian Hernia Society from 10 – 12th march 2006.
  5. Appeal and re-admission of members: Membership in IHS will be forfeited by a member's own resignation, or by action of the Board for reasons detrimental to the organization or for non-payment of annual dues for three successive years. When the Board of Governors takes any action which results in the termination of a member's right to membership for reasons other than non-payment of dues, the Board of Governors shall provide the member with written notification by letter, return receipt requested, of its actions and the reasons therefore, at least thirty (30) days before the effective date of the termination of membership. If the member wishes to appeal the decision, the President must be notified by registered mail not later than thirty (30) business days after the termination notice was delivered.
  6. Rights and privileges of membership: An eligible member is entitled to hold an office of the organization of IHS through due process of election as per rules and regulations framed. Every bonafide member of the Indian Hernia Society will have independent one vote to cast during the election process as and when notified as per rules and regulations. All the eligible members are entitled to participate during the annual/bi-annual scientific conference of the Indian Hernia Society at a reduced registration fee. All the members will be entitled to submit their scientific material for presentation during the conference to the scientific committee of the annual or   bi-annual conference. Every member will have the right to raise issues for the betterment of the IHS.  Any eligible member can propose to constitute a section of the Indian Hernia Society (IHS). A proposal to this effect may be submitted to the Board of Governors of the HIS. Once it is approved by the Board of governors, it will be put to vote during the regular general body meeting or special session of general body meeting called for this purpose.

    General Body
  1. General body defined: Wherin all the bonafide members who have paid up to date subscription will assemble at the time of Annual/Bi-annual scientific conference of the Indian Hernia Society, at a specified time and place notified by the secretary of the IHS as per rules and regulations outlined above.
  2. Power , duties and functions of the General body: A general body meeting (GBM) of the members will be held at least once yearly. Notice of each regular meeting shall be given at least sixty (60) days before each meeting. At the GBM will be reports of all committees, election of officers and Board members,introduction of new members, and presentation of items of interest and importance to the organization. Alterations in the bylaws and rules and regulations of the organization can be done at a GBM. A motion for alteration of the bylaws, rules or regulations can be placed on a ballot by a vote of two-thirds of the eligible members present at a duly constructed meeting of the Board, or by a referendum of signatures of at least 10% of active members in good standing. No bylaws shall be amended, repealed, or any new bylaws be adopted, unless written notice of such proposed action shall be mailed by the Secretary-Treasurer to each voting member at least thirty (30) days before the session at which amendment is to be acted upon. Such GBM can be held independent of, or in conjunction with a       scientific congress. All bylaws changes must be approved by a vote of two-thirds of the members present at a duly constituted meeting.
  3. Notices of meeting and periodically of meeting: A scientific meeting will be held periodically. The site of this meeting will be recommended by the Program committee and will be confirmed by approval of the Board. The meeting will be designed for the interest of surgeons regarding scientific information on treatments of abdominal wall hernias and other disorders of the abdominal wall. Members, to remain in good-standing, shall be required to attend at least one scientific meeting every five years. Notice of each regular meeting shall be given at least sixty (60) days before each meeting.

Managing/Governing/Executive Committee

  1. Managing/Governing body/Executive Committee defined: The IHS shall be administered by a Board of Governors consisting of the President, President-elect, Vice Presidents from East, West, North, South and Central Zones of India, Secretary-treasurer, Joint Secretary, the immediate past three presidents who are active members in good-standing, and nine additional members. President can co-opt two to four persons from amongst the organization as Co-opted Members on the Board as special invitee. Each of these shall be voting members except the co-opted members. The officers (President, President-elect, Vice Presidents) will be elected by the membership and will serve for one year. The term of Secretary-treasurer and Joint Secretary will be for two years. Nine additional Governing Body members will also be elected by the membership of the Indian Hernia Society. Initially, three of the nine additional Board members will serve for one year, three will serve for two years, and three will serve for three years. Thereafter all will serve three-year terms, three to be elected each year. Except for time served as an officer, no Board member shall serve as a trustee for more than six years consecutively. That member can be elected to the Board after being off the Board for one year. If a vacancy shall occur among the Governors, a member of the organization may be appointed by the President, with approval of the Executive Committee, to serve until the next annual session. A member of the organization shall be elected at the next annual session of the membership to complete the uncompleted term. The duties of the Board of Governors shall be to administer the affairs, including a dues structure of the organization, during intervals between sessions of the organization, subject to the general policies established by the organization. Officers will be nominated by the Board's Nominating Committee, and will be elected by the general membership at the annual meeting. Following the Nominating Committee's report, nominations for officers may be made from the floor. The President-Elect shall automatically succeed the President at the next annual session. Vacancies shall be filled as follows: If the President becomes unable to perform the duties of the office, the President-Elect shall serve as President until the President can resume such duties or until the next session of the membership. In the event the President-Elect served as President for less than eight months, this individual shall continue as President to the time for which originally elected. If the President-Elect's service as President exceeds eight months, the Nominating Committee shall present its evaluation and recommendation to the membership for the position of President, as well as President-Elect, for the succeeding year(s). If the President-Elect is unable to perform the duties of the office, the Board of Governors shall elect a substitute who will serve as President-Elect until the succeeding session of the organization, at which time the organization, after consideration of the recommendations of the Nominating Committee and any nominations that may be made from the floor, shall elect a President and President-Elect, who shall immediately assume their respective offices. If the office of Secretary-Treasurer shall fall vacant, a member of the organization shall be elected by a majority of the Board of Governors to serve until the next annual session of the organization. The Executive Secretary shall be a non-voting member of the Board. One additional non-voting member of the Board shall be the representative of the Corporate Alliance of IHS. Decisions of the Board will be made at a duly constituted meeting by a majority vote of the eligible Board members and officers except the president. The president will vote only if a deciding vote is necessary. An Executive Committee consisting of the President, President-Elect, Immediate three Past Presidents, and Secretary-Treasurer, shall act on behalf of the Board of Governors to administer the affairs of the organization between meetings of the Board of Governors, subject to general policies established by the Board of Governors. All committees shall be established by the President with approval of the Board of Governors.

  2. Minimum and maximum strength including office bearers: The IHS shall be administered by a Board of Governors consisting of the President, President-elect, Vice Presidents from East, West, North, South and Central Zone, Secretary-treasurer and Joint Secretary, the immediate past three presidents who are active members in good-standing, and nine additional members. President can co-opt two to four persons from amongst the organization as Co-opted Members on the Board as special invitee. Each of these shall be voting members except the co-opted members.
     
  3. Composition: The IHS shall be administered by a Board of Governors consisting of the President, President-elect, Vice Presidents from East, West, North, South and Central Zone, Secretary-treasurer and Joint Secretary, the immediate past three presidents who are active members in good-standing, and nine additional members. President can co-opt two to four persons from amongst the organization as Co-opted Members on the Board as special invitee. Each of these shall be voting members except the co-opted members.

  4. Election and its mode: The officers (President, President-elect, Vice Presidents) will be elected by the membership and will serve for one year. Secretary-treasurer and Joint Secretary will be elected by the membership and will serve for two years. Initially, three of the nine additional Board members will serve for one year, three will serve for two years, and three will serve for three years. Thereafter all will serve three-year terms, three to be elected each year. Except for time served as an officer, no Board member shall serve as a trustee for more than six years consecutively. That member can be elected to the Board after being off the Board for one year. If a vacancy shall occur among the Governors, a member of the organization may be appointed by the President, with approval of the Executive Committee, to serve until the next annual session. A member of the organization shall be elected at the next annual session of the membership to complete the uncompleted term. The duties of the Board of Governors shall be to administer the affairs, including a dues structure of the organization, during intervals between sessions of the organization, subject to the general policies established by the organization. Officers will be nominated by the Board's Nominating Committee, and will be elected by the general membership at the annual meeting. Following the Nominating Committee's report, nominations for officers may be made from the floor. The President-Elect shall automatically succeed the President at the next annual session. Vacancies shall be filled as follows: If the President becomes unable to perform the duties of the office, the President-Elect shall serve as President until the President can resume such duties or until the next session of the membership. In the event the President-Elect served as President for less than eight months, this individual shall continue as President to the time for which originally elected. If the President-Elect's service as President exceeds eight months, the Nominating Committee shall present its evaluation and recommendation to the membership for the position of President, as well as President-Elect, for the succeeding year(s). If the President-Elect is unable to perform the duties of the office, the Board of Governors shall elect a substitute who will serve as President-Elect until the succeeding session of the organization, at which time the organization, after consideration of the recommendations of the Nominating Committee and any nominations that may be made from the floor, shall elect a President and President-Elect, who shall immediately assume their respective offices. If the office of Secretary-Treasurer or Joint Secretary shall fall vacant, a member of the organization shall be elected by a majority of the Board of Governors to serve until the next annual session of the organization. The Executive Secretary shall be a non-voting member of the Board. One additional non-voting member of the Board shall be the representative of the Corporate Alliance of IHS. Decisions of the Board will be made at a duly constituted meeting by a majority vote of the eligible Board members and officers except the president. The president will vote only if a deciding vote is necessary. An Executive Committee consisting of the President, President-Elect, Immediate three Past Presidents, and Secretary-Treasurer and Joint Secretary, shall act on behalf of the Board of Governors to administer the affairs of the organization between meetings of the Board of Governors, subject to general policies established by the Board of Governors. All committees shall be established by the President with approval of the Board of Governors.
  5. Terms of the office of the Governing body: The officers (President, President-elect, Vice Presidents and Secretary-treasurer and Joint Secretary) will be elected by the membership and will serve for two years. Initially, three of the nine additional Board members will serve for one year, three will serve for two years, and three will serve for three years. Thereafter all will serve three-year terms, three to be elected each year. Except for time served as an officer, no Board member shall serve as a trustee for more than six years consecutively. That member can be elected to the Board after being off the Board for one year. If a vacancy shall occur among the Governors, a member of the organization may be appointed by the President, with approval of the Executive Committee, to serve until the next annual session. A member of the organization shall be elected at the next annual session of the membership to complete the uncompleted term. The duties of the Board of Governors shall be to administer the affairs, including a dues structure of the organization, during intervals between sessions of the organization, subject to the general policies established by the organization. Officers will be nominated by the Board's Nominating Committee, and will be elected by the general membership at the annual meeting. Following the Nominating Committee's report, nominations for officers may be made from the floor. The President-Elect shall automatically succeed the President at the next annual session. Vacancies shall be filled as follows: If the President becomes unable to perform the duties of the office, the President-Elect shall serve as President until the President can resume such duties or until the next session of the membership. In the event the President-Elect served as President for less than eight months, this individual shall continue as President to the time for which originally elected. If the President-Elect's service as President exceeds eight months, the Nominating Committee shall present its evaluation and recommendation to the membership for the position of President, as well as President-Elect, for the succeeding year(s). If the President-Elect is unable to perform the duties of the office, the Board of Governors shall elect a substitute who will serve as President-Elect until the succeeding session of the organization, at which time the organization, after consideration of the recommendations of the Nominating Committee and any nominations that may be made from the floor, shall elect a President and President-Elect, who shall immediately assume their respective offices. If the office of Secretary-Treasurer shall fall vacant, a member of the organization shall be elected by a majority of the Board of Governors to serve until the next annual session of the organization. The Executive Secretary shall be a non-voting member of the Board. One additional non-voting member of the Board shall be the representative of the Corporate Alliance of IHS. Decisions of the Board will be made at a duly constituted meeting by a majority vote of the eligible Board members and officers except the president. The president will vote only if a deciding vote is necessary. An Executive Committee consisting of the President, President-Elect, Immediate three Past Presidents, , Secretary-Treasurer and Joint Secretary, shall act on behalf of the Board of Governors to administer the affairs of the organization between meetings of the Board of Governors, subject to general policies established by the Board of Governors. All committees shall be established by the President with approval of the Board of Governors.

    Powers and duties of the office bearers: Initially, three of the nine additional Board members will serve for one year, three will serve for two years, and three will serve for three years. Thereafter all will serve three-year terms, three to be elected each year. Except for time served as an officer, no Board member shall serve as a trustee for more than six years consecutively. That member can be elected to the Board after being off the Board for one year. If a vacancy shall occur among the Governors, a member of the organization may be appointed by the President, with approval of the Executive Committee, to serve until the next annual session. A member of the organization shall be elected at the next annual session of the membership to complete the uncompleted term. The duties of the Board of Governors shall be to administer the affairs, including a dues structure of the organization, during intervals between sessions of the organization, subject to the general policies established by the organization. Officers will be nominated by the Board's Nominating Committee, and will be elected by the general membership at the annual meeting. Following the Nominating Committee's report, nominations for officers may be made from the floor. The President-Elect shall automatically succeed the President at the next annual session. Vacancies shall be filled as follows: If the President becomes unable to perform the duties of the office, the President-Elect shall serve as President until the President can resume such duties or until the next session of the membership. In the event the President-Elect served as President for less than eight months, this individual shall continue as President to the time for which originally elected. If the President-Elect's service as President exceeds eight months, the Nominating Committee shall present its evaluation and recommendation to the membership for the position of President, as well as President-Elect, for the succeeding year(s). If the President-Elect is unable to perform the duties of the office, the Board of Governors shall elect a substitute who will serve as President-Elect until the succeeding session of the organization, at which time the organization, after consideration of the recommendations of the Nominating Committee and any nominations that may be made from the floor, shall elect a President and President-Elect, who shall immediately assume their respective offices. If the office of Secretary-Treasurer shall fall vacant, a member of the organization shall be elected by a majority of the Board of Governors to serve until the next annual session of the organization. The Executive Secretary shall be a non-voting member of the Board. One additional non-voting member of the Board shall be the representative of the Corporate Alliance of IHS. Decisions of the Board will be made at a duly constituted meeting by a majority vote of the eligible Board members and officers except the president. The president will vote only if a deciding vote is necessary. An Executive Committee consisting of the President, President-Elect, Immediate three Past Presidents, and Secretary-Treasurer and Joint Secretary, shall act on behalf of the Board of Governors to administer the affairs of the organization between meetings of the Board of Governors, subject to general policies established by the Board of Governors. All committees shall be established by the President with approval of the Board of Governors. The Board may nominate an active member to the title of Emeritus Member. Emeritus membership requires no annual dues. It allows the individual to attend organizational functions and to attend regular meetings without a vote. The Board may nominate an individual for honorary membership. Honorary membership requires no annual dues. It allows the individual to attend organizational functions and to attend regular meetings without a vote.
  6. Quorum and notice of the meeting: The Board shall meet as needed to enact business, review reports of the Treasurer, plan functions, review prospective memberships and for any and all business ordinarily cared for by the governing Boards of similar organizations unless otherwise specified. Special meetings may be called at any time by the President or at the request of five (5) members of the Board. Notice shall be given at least fifteen (15) days before each such meeting. The notice shall specify the general purposes of and business to be transacted at the meeting, but other business may be transacted. A simple majority (50%) of the voting members of the Board of Governors shall constitute a quorum. If a sufficient number of Board members cannot convene at the site of a duly called meeting, they may be polled by telephone or fax or e-mail for their votes. Initially, three of the nine additional Board members will serve for one year, three will serve for two years, and three will serve for three years. Thereafter all will serve three-year terms, three to be elected each year. Except for time served as an officer, no Board member shall serve as a trustee for more than six years consecutively. That member can be elected to the Board after being off the Board for one year. If a vacancy shall occur among the Governors, a member of the organization may be appointed by the President, with approval of the Executive Committee, to serve until the next annual session. A member of the organization shall be elected at the next annual session of the membership to complete the uncompleted term. The duties of the Board of Governors shall be to administer the affairs, including a dues structure of the organization, during intervals between sessions of the organization, subject to the general policies established by the organization. Officers will be nominated by the Board's Nominating Committee, and will be elected by the general membership at the annual meeting. Following the Nominating Committee's report, nominations for officers may be made from the floor. The President-Elect shall automatically succeed the President at the next annual session. Vacancies shall be filled as follows: If the President becomes unable to perform the duties of the office, the President-Elect shall serve as President until the President can resume such duties or until the next session of the membership. In the event the President-Elect served as President for less than eight months, this individual shall continue as President to the time for which originally elected. If the President-Elect's service as President exceeds eight months, the Nominating Committee shall present its evaluation and recommendation to the membership for the position of President, as well as President-Elect, for the succeeding year(s). If the President-Elect is unable to perform the duties of the office, the Board of Governors shall elect a substitute who will serve as President-Elect until the succeeding session of the organization, at which time the organization, after consideration of the recommendations of the Nominating Committee and any nominations that may be made from the floor, shall elect a President and President-Elect, who shall immediately assume their respective offices. If the office of Secretary-Treasurer or joint secretary shall fall vacant, a member of the organization shall be elected by a majority of the Board of Governors to serve until the next annual session of the organization. The Executive Secretary shall be a non-voting member of the Board. One additional non-voting member of the Board shall be the representative of the Corporate Alliance of IHS. Decisions of the Board will be made at a duly constituted meeting by a majority vote of the eligible Board members and officers except the president. The president will vote only if a deciding vote is necessary. An Executive Committee consisting of the President, President-Elect, Immediate three Past Presidents, and Secretary-Treasurer and Joint Secretary, shall act on behalf of the Board of Governors to administer the affairs of the organization between meetings of the Board of Governors, subject to general policies established by the Board of Governors. All committees shall be established by the President with approval of the Board of Governors.

    Filling up casual vacancies: Initially, three of the nine additional Board members will serve for one year, three will serve for two years, and three will serve for three years. Thereafter all will serve three-year terms, three to be elected each year. Except for time served as an officer, no Board member shall serve as a trustee for more than six years consecutively. That member can be elected to the Board after being off the Board for one year. If a vacancy shall occur among the Governors, a member of the organization may be appointed by the President, with approval of the Executive Committee, to serve until the next annual session. A member of the organization shall be elected at the next annual session of the membership to complete the uncompleted term. The duties of the Board of Governors shall be to administer the affairs, including a dues structure of the organization, during intervals between sessions of the organization, subject to the general policies established by the organization. Officers will be nominated by the Board's Nominating Committee, and will be elected by the general membership at the annual meeting. Following the Nominating Committee's report, nominations for officers may be made from the floor. The President-Elect shall automatically succeed the President at the next annual session. Vacancies shall be filled as follows: If the President becomes unable to perform the duties of the office, the President-Elect shall serve as President until the President can resume such duties or until the next session of the membership. In the event the President-Elect served as President for less than eight months, this individual shall continue as President to the time for which originally elected. If the President-Elect's service as President exceeds eight months, the Nominating Committee shall present its evaluation and recommendation to the membership for the position of President, as well as President-Elect, for the succeeding year(s). If the President-Elect is unable to perform the duties of the office, the Board of Governors shall elect a substitute who will serve as President-Elect until the succeeding session of the organization, at which time the organization, after consideration of the recommendations of the Nominating Committee and any nominations that may be made from the floor, shall elect a President and President-Elect, who shall immediately assume their respective offices. If the office of Secretary-Treasurer or Joint Secretary shall fall vacant, a member of the organization shall be elected by a majority of the Board of Governors to serve until the next annual session of the organization. The Executive Secretary shall be a non-voting member of the Board. One additional non-voting member of the Board shall be the representative of the Corporate Alliance of IHS. Decisions of the Board will be made at a duly constituted meeting by a majority vote of the eligible Board members and officers except the president. The president will vote only if a deciding vote is necessary. An Executive Committee consisting of the President, President-Elect, Immediate three Past Presidents, and Secretary-Treasurer, shall act on behalf of the Board of Governors to administer the affairs of the organization between meetings of the Board of Governors, subject to general policies established by the Board of Governors. All committees shall be established by the President with approval of the Board of Governors. Minutes of all Board meetings, information pertaining to all past scientific congresses and other material vital to the perpetuity of the organization will be circulated to the membership and be kept on file by the Executive Secretary.

7. Sub-Committee, if any, formation II (composition III) duties and functions: An Executive Committee consisting of the President, President-Elect, Immediate three Past Presidents, and Secretary-Treasurer and Joint Secretary, shall act on behalf of the Board of Governors to administer the affairs of the organization between meetings of the Board of Governors, subject to general policies established by the Board of Governors. All committees shall be established by the President with approval of the Board of Governors.

8.  Sources of income and utilization of funds: The treasury will contain funds received from annual dues, gifts and contributions, subscriptions, grants, and revenues generated from scientific meetings. The treasury will be kept in a bank account in the name of the organization. Distribution of funds will require signatures of any two officers VIZ. President / Secretary Treasurer/ Joint Secretary. The fiscal year of the Society shall be from January 1st to December 31st inclusive.

9. Audit or Accounts: Audit of accounts of the Indian Hernia Society shall be entrusted to a bonafide chartered accountant who will be appointed by the Governing Body.

10. Operation of Bank account: The treasury will be kept in a bank account in the name of the organization. Distribution of funds will require signatures of any two officers VIZ.President, President-elect and Secretary Treasurer/ Joint Secretary.

11. Annual List of Managing/Governing body (Section 4 of the Act). Once in every year a list of the office bearers and Members of the Governing body of the society shall be filed with the Registrar of Societies Delhi as required under section 4 of the Societies Registration Act 1860.

12. Legal Proceedings (Section 6 of the Act)
   
The society may sue or be sued in the name of the President Secretary as or be sued in the name of the President, Secretary as per provisions laid down under Section 6 of the Societies Registration Act 1860 as applicable to the Union Territory of Delhi.

13. Any amendment in the Memorandum of Association or Rules will be carried out in accordance with procedure laid down under section 12 and 12-A of the Societies Registration Act 1860.

14. Dissolution and Adjustment of Affairs
      
If the society need to dissolve it shall be dissolved as per the provisions laid down under section 13 and 14 of the Societies Registration Act 1860 as applicable to the Union Territory of Delhi.

15. Application of the Act
     
All the provisions under all the sections of the Societies Registration Act 1860 as applicable to the Union Territory of Delhi shall apply to this society.

16. Essential Certificate
    
Certified that this is the correct copy of the Rules and Regulation of the Society Sd/       Sd/      Sd/ (President) (Secretary) (Treasurer)

17.  Corporate Alliance (CA):  A corporate Alliance of manufacturers will be formed represented by companies which provide service and/or material to assist professionals in diagnosis or treatment of disorders of the abdominal wall. The CA will be expected to support scientific programs of the organization. The CA will have one representative from each   member-company. Additional companies can become members of the CA by approval of the Board of Governors of the IHS. The membership of the CA will elect its representative to serve on the Board of the IHS for a one year period. As such, its elected representative will be invited to attend meetings of the Board. That position will be rotated between the participating member-companies. In no case shall any company  representative serve on the Board for more than two consecutive years. The entire membership of the CA will be invited to attend GBM. These bylaws, by unanimous approval, were adopted by the officers and Board of the Indian Hernia Society on April 27, 2003.